CSCA 2022 Convention Safety Protocol

Last Edited January 7, 2022 - Please check back regularly for additional updates.

The recent surge in COVID-19 cases brought about by the Omicron variant has created uncertainty surrounding how the pandemic will affect spring 2022 conventions. While the recent rise in COVID cases is concerning, evidence also suggests that vaccines remain highly effective. We are watching local data in Madison closely.

When coupled with additional preventative measures like masking and enhanced safety protocols implemented by the Madison Concourse Hotel, we believe that a safe, in-person convention in March/April 2022 is still possible.

The Madison Concourse Hotel has “received GBAC STAR Facility accreditation, the gold standard on outbreak prevention, response, and recovery for prepared facilities. [They] have also received StayClean accreditation through StaySafe Hospitality. [Their] food service has been accredited through the Ready to Serve program. [Their] hotel is also included in AAA’s 2020 Best of Housekeeping and the winner of 2020 'Best Conference Center' in Wisconsin Meetings” (Concourse Hotel Safe Promise, p. 5).

For the 2022 convention, CSCA has developed convention safety protocol based on data-driven best practices for meetings and events:

Vaccination

  • All attendees must either be fully vaccinated (at least two weeks out from your second dose of a two dose vaccine series or your single dose of a one dose vaccine series) or provide proof of a negative test dated no earlier than March 28, 2022. Following current CDC guidance, a booster is not required to be considered fully vaccinated. Prior to the convention, registrants will be emailed information about how to verify their vaccination or test result in a secure and HIPAA compliant way.

Testing

  • Rapid antigen tests will be available in the registration area upon request with results in 15 minutes.

Masking

  • Masks must be worn while inside the convention space (e.g., indoor common areas, session rooms, exhibit hall, etc.).
  • Masks may be removed when actively eating and drinking.
  • Masks are mandatory for all Madison Concourse Hotel team members and vendors.

Physical Distancing

  • “Meeting and banquet rooms are arranged to allow for appropriate physical distancing between guests for all events, based on CDC and Public Health Madison & Dane County recommendations” (Concourse Hotel Safe Promise, p. 2).

Cleaning and Sanitation

  • “Meeting rooms will be regularly deep cleaned and high-touch areas are disinfected on a closely monitored schedule. All audio-visual equipment is disinfected between use, such as microphones, podiums, switches, and controls. Sanitizer dispensers have been added to all podiums and all meeting and banquet rooms” (Concourse Hotel Safe Promise, p. 5).

We will continue to work closely with Madison Concourse Hotel management, Destination Madison, and Public Health Madison & Dane County to monitor state and local guidance. The above protocols are subject to change if state and local guidance changes.

Thank you for your understanding as we try to provide the safest possible opportunity to Re-Connect at CSCA 2022. If you have comments or suggestions, please feel free to contact CSCA Executive Director, Tiffany Wang, at csca.ed@gmail.com and/or CSCA 1st Vice President/Primary Planner, Debbie Ford, at DebraFord@creighton.edu.